Minutes of Executive Meeting – June 8, 2021

July 13, 2021 /

Malvern Red & Black Society
Executive Committee
Minutes of Meeting – Tuesday, June 8, 2021
7:00 P.M. Via Zoom

Present:  Sandra Burk (Chair), Dianne Chadwick, Tim Daciuk, Randy Deffett, David Fuller, Donna Halliday, Erik Malmsten, Vandra Masemann, Volker Masemann, Lois Maxwell, Ken Scullion, Rod Tennyson, Ila Vaculik (Beattie), Paul Warner, Bob Watson

Regrets: Adele Ashby, Joyce Heighway, Irene Hubel

1. Meeting called to Order: The Chair, Sandra Burk, called the meeting to order at 7:10 P.M.

2. Approval of the Agenda:  Moved by Ken Scullion, seconded by Lois Maxwell that the minutes be approved. Carried.

3. Minutes of Tuesday, May 11, 2021 meeting: 

Motion: Moved by Ken Scullion, seconded by Rod Tennyson, that the minutes be approved. Carried.

4. Matters Arising from the Minutes:

  • Cenotaph – David reported that he had nothing new to report. He still needs to follow-up with the TDSB.
  • Projects Update – see further down in Minutes

5. Announcements:

  • Vandra reported that Malvern graduation is scheduled for Monday, June 28th.  Vandra to follow up with Principal on details. Ken Reported that he would be attending the graduation as his son was graduating.
  • Sandra to present the MRBS award cheque, if allowed, to the winning student.
  • Vandra reported that Ed Holder, former President of the Student Council (’72-’73) is currently mayor of London, Ontario.

6. President’s Report – Sandra Burk: The President reported that Malvern will be offering both virtual and in-person classes this coming fall. This might mean that we can access the school come September. She thanked Randy and Ken for their recent work. Sandra noted that 1960’s Muses were for sale on E-bay for $39.99. Vandra agreed to circulate the principal’s newsletter to the group.

Motion: Moved by Sandra Burk, seconded by Vandra Masemann, that the President’s Report be approved. Carried.

7. Communication Reports:

  • Mail (snail) – Vandra Masemann: Vandra reported that there had been no mail whatsoever. Randy indicated that he had mailed a donation cheque so Vandra agreed to follow-up with the school.
  • Email – Bob Watson: Bob reported that there no emails had been received.
  • Database – Dianne Chadwick: Dianne indicated that she had nothing new to report at this time.
  • Website – David Fuller:  David reported that Paul had been performing various updates.
  • Facebook – Sandra Burk / Vandra Masemann: It was reported that we now have some 936 FB Group members.

Motion: Moved by Vandra Masemann, seconded by Rod Tennyson, that the Communication Reports be accepted. Carried.

8. Treasurer’s Report – Bob Watson: Bob reported that the bank balance is now $481.42.  There are no outstanding items. Rod reported that he had made a donation via Canada Helps and that we should keep an eye out for it.

Motion: Moved by Bob Watson, seconded by Ken Scullion, that the Treasurer’s Report be accepted. Carried.

9. Archives Committee Report: – Vandra Masemann: Vandra reported that she, Donna, and Erik had revised the Wikipedia entry on Malvern, correcting a number of inaccuracies.  Irene is still busy working on Beach Metro News material.  There was a suggestion that we consider digitizing old issues of the Muse. It was agreed to defer the discussion to the fall.

Motion: Moved by Vandra Masemann, seconded by Bob Watson, that the Archives Committee Report be accepted. Carried.

10. Onward Malvern Foundation Report – Ken Scullion: Ken reported that there were no new updates. A date to update banking details has not yet been finalized.

Motion: Moved by Ken Scullion, seconded by Lois Maxwell, that the OMF Report be accepted. Carried.

11. Projects

  • Reunion proposal – Rod Tennyson: Rod led a wide-ranging discussion of the various elements that need to be considered and managed to successfully hold a great reunion event. He asked if any members of the executive would be willing to assist. Several members agreed to help out. In particular, David agreed to be a key note speaker. There was general agreement on all fronts and that the date of reunion would be May 14, 2022, subject to approval by the school principal.  There are still many details to be worked on. Rod will update his plan and continue seeking input and more volunteers.
  • Creation of a fund-raising committee – Ken Scullion: Ken led the group through his proposed wording to support the creation of a fund raising committee. Members were asked to review the material and provide feedback at the next meeting.
  • Requests from FB members for vintage rugby shirts – Vandra Masemann: Vandra would like to see a “store” created on FB to support the sale of the shirts. David indicated that a store could be easily supported by a plug-in to WordPress. David and Paul to work together to investigate the matter.
  • Updating of Charter, Website, progress report – Randy Deffett:  Randy reported that an SSL certificate has been installed on the website and thanked David and Paul for their work.  Paul is continuing to update the website (the Code of Conduct is now on the website) and will update revised material as Randy continues to confirm revisions.

12. Other/New Business: Volker reported that he and Joyce had performed some general pruning, weed control and winter damage cleanup in Malvern’s flower beds. They also planned to sow some marigolds in bare areas in time for graduation.

13. Motion to Adjourn: Ken Scullion moved adjournment at 9:15 PM. Meeting adjourned.

14. Next Meeting: Tuesday, July 13, 2021, 7:00 p.m., via Zoom (David Fuller to arrange).

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