{"id":2865,"date":"2021-05-11T14:57:00","date_gmt":"2021-05-11T18:57:00","guid":{"rendered":"https:\/\/malverncollegiate.com\/?p=2865"},"modified":"2022-02-16T13:32:25","modified_gmt":"2022-02-16T18:32:25","slug":"minutes-of-executive-meeting-april-13-2021","status":"publish","type":"post","link":"https:\/\/malverncollegiate.com\/mandm\/minutes\/minutes-of-executive-meeting-april-13-2021\/","title":{"rendered":"Minutes of Executive Meeting \u2013 April 13, 2021"},"content":{"rendered":"<!--more--><p style=\"text-align: center;\"><strong>Malvern Red &amp; Black Society<\/strong><br><strong>Executive Committee<\/strong><br><strong>Minutes of Meeting &#8211; Tuesday, April 13, 2021<\/strong><br><strong>7:30 P.M. Via Zoom<\/strong><\/p>\n<p><\/p><p><strong>Present<\/strong>:&nbsp; Sandra Burk (Chair), Tim Daciuk, Randy Deffett, David Fuller, Vandra Masemann, Lois Maxwell, Ken Scullion, Rod Tennyson, Ila Vaculik (Beattie), Bob Watson<\/p><p><strong>Regrets<\/strong>: Adele Ashby, Joyce Heighway, Irene Hubel, Erik Malmsten, Volker Masemann, Dianne Renwick<\/p><p><strong>1. Meeting called to Order<\/strong>: The Chair, Sandra Burk, called the meeting to order at 7:36 P.M.<\/p><p><strong>2. Minutes of Tuesday, March 9, 2021<\/strong> <strong>meeting<\/strong>:&nbsp;<\/p><p><strong>Motion<\/strong>: Moved by Ken Scullion, seconded, Lois Maxwell, that the minutes be approved.&nbsp; Carried.<\/p><p><strong>3. Approval of the Agenda&nbsp;<\/strong><\/p><p><strong>Motion<\/strong>: Sandra Burk indicated that in agenda item 11 we would also be considering the Code of Conduct. Moved by Ken Scullion, seconded Vandra Masemann, that the amended agenda be approved. Carried<\/p><p><strong>4. Matters Arising from the Minutes<\/strong>:<\/p><ul class=\"wp-block-list\"><li>Cenotaph \u2013 David reported that he had nothing new to report, but will be reaching out of Greg McKinnon of the TDSB and the stone mason prior to our next meeting.<\/li><li>Database \u2013 DB review update \u2013 In the absence of Dianne this item was deferred to our next meeting. Plans are still for Dianne, Donna and Vandra to get together, when possible, to review all of the \u201cmini\u201d databases.<\/li><li>Onward Malvern Foundation \u2013 covered in the meeting Agenda<\/li><li>Improving MRBS Communication \u2013 Sandra and Vandra indicated that they would prefer to wait until we have decisions about revisions\/updating to our website before fully consider recommendations for improving communication.<\/li><li>Creation of a fund-raising committee \u2013 Sandra led this discussion and everyone participated in a lively exchange of ideas. It was agreed that Vandra and Ken would work together and bring to the next meeting a proposal for a fund raising committee with two sub-committees, one with a focus on the cenotaph and the other for general fund raising activities to support the work of the MRBS.<\/li><li>MRBS Charter update \u2013 covered in the meeting Agenda<\/li><li>MRBS website updating \u2013 covered in the meeting Agenda<\/li><\/ul><p><strong>5. Announcements<\/strong>:<\/p><ul class=\"wp-block-list\"><li>Vandra reported that she had collected a number of obituaries of members and other people related to Malvern. The group reviewed the list and offered condolences to their family and friends. The database will be updated to reflect these changes.<\/li><\/ul><p><strong>6. President\u2019s Report \u2013 Sandra Burk<\/strong>: The President reported that she had no specific items requiring an update, but noted that there were significant developments with respect to the Onward Malvern Foundation which would be covered later in the meeting.<\/p><p><strong>7. Communication Reports<\/strong>:<\/p><ul class=\"wp-block-list\"><li><strong>Mail<\/strong> <strong>(snail) \u2013 Vandra Masemann:<\/strong> Vandra reported that she had picked up the mail from the school. Nothing of any great import was received. She noted that someone, as yet unidentified, had dropped off a bag full of material for the archive. Vandra is working to see if she can determine who the donor is.<\/li><\/ul><ul class=\"wp-block-list\"><li><strong>Email<\/strong> <strong>\u2013 Bob Watson:<\/strong> Bob reported that there were no emails received except for the usual \u201cjunk\u201d mail.<\/li><\/ul><ul class=\"wp-block-list\"><li><strong>Database<\/strong> <strong>\u2013 Dianne Chadwick:<\/strong> As Dianne was absent her report was deferred to the next meeting.<\/li><\/ul><ul class=\"wp-block-list\"><li><strong>Website, Facebook<\/strong> <strong>\u2013 David Fuller:<\/strong>&nbsp; As David had left the meeting his report was deferred to the next meeting.<\/li><\/ul><p><strong>Motion<\/strong>: Moved by Vandra Masemann, seconded by Bob Watson, that the Communication Reports be accepted.&nbsp; Carried.<\/p><p><strong>8. Treasurer\u2019s Report \u2013 Bob Watson<\/strong>: Bob reported that the bank balance is $485.32 (and assuming no change in our banking charges or any other expenses we had enough money to last for another 20 years.) Bob noted that he had recorded Vandra\u2019s payment of our web hosting and domain charges as an outstanding, but deferred, payment due as per Vandra\u2019s instructions.<\/p><p><strong>Motion<\/strong>: Moved by Bob Watson, seconded by Vandra Masemann, that the Treasurer\u2019s Report be accepted.&nbsp; Carried.<\/p><p><strong>9. Archives Committee Report: \u2013 Vandra Masemann:<\/strong> Vandra reported that she would reach out to Greg McKinnon, Manager of the TDSB archives, to see how they are doing with respect to the creation of our archival database.<\/p><p><strong>Motion<\/strong>: Moved by Vandra Masemann, seconded by David Fuller, that the Archives Committee Report be accepted.&nbsp; Carried.<\/p><p><strong>10.<\/strong> <strong>Onward Malvern Foundation Status<\/strong> <strong>\u2013 Vandra Masemann:<\/strong> Vandra reported that Lorie McCauley, President of the OMF, had formally tendered her resignation and turned over the OMF files to her. A new executive committee of the OMF has been established with Ken Scullion and Lois Maxwell as President and Vice President respectively. Bob Watson remains as Treasurer and Vandra Masemann will take on the Secretary\u2019s responsibilities. Vandra spent a full three days sorting through the OMF files and has now transferred those files to Ken and Bob. The OMF bank account appears to be in order with very little activity over the past number of months. Ken has reached out the bank to arrange for an update of signing authority and this will take place in the weeks ahead after the stay at home order is lifted.<\/p><p><strong>11. Proposed Amendments to MRBS Charter\/Bylaws, The Code of Conduct and our Privacy Policy \u2013 Randy Deffett:&nbsp; <\/strong>Randy led this discussion. Randy pointed out that it is important to note that the Code of Conduct applies not only to the executive, but also to members. There was a lengthy discussion on the Code. It appears that current practice is mostly in-line with what is proposed in the Code. Randy took away a number of suggestions and he will work to redraft the Code and circulate his work in advance of the next meeting. Members are asked to spend some time reviewing the next draft so that we can finalize this matter at our next meeting.<\/p><p>The Privacy Policy review created a spirited discussion regarding consent and the difference between express and implied consent. In general there was consensus that express consent was very much preferable to implied consent. Randy noted that this policy should apply to all of our web sites, services and activities.<\/p><p>It was noted that amendments to Charter\/By-laws will be considered after review of Privacy Policy and Code of Conduct is complete.<\/p><p><strong>12. Updating MRBS Website \u2013 Randy Deffett:&nbsp; <\/strong>It was agreed that this is an on-going item and that it will be addressed once we have completed our review of the Code of Conduct and Privacy policy and other items that may impact on our various websites. There was some question about whether or not Paul Warner had update access to MRBS website. Vandra, Randy and David to follow-up and report at the next meeting.<\/p><p><strong>13. Other\/New Business<\/strong>: There was no new business to discuss.<\/p><p><strong>14. Motion to Adjourn:<\/strong> Ken Scullion moved adjournment at 9:15 PM. Meeting adjourned<\/p><p><strong>15. Next Meeting<\/strong>: Tuesday, May 11, 2021, 7:00 p.m., via Zoom (David Fuller to arrange).<\/p>","protected":false},"excerpt":{"rendered":"","protected":false},"author":18,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"nf_dc_page":"","jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false},"version":2}},"categories":[13],"tags":[],"class_list":["post-2865","post","type-post","status-publish","format-standard","hentry","category-minutes"],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_shortlink":"https:\/\/wp.me\/p9gZMX-Kd","jetpack_sharing_enabled":true,"jetpack-related-posts":[],"_links":{"self":[{"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/posts\/2865","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/users\/18"}],"replies":[{"embeddable":true,"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/comments?post=2865"}],"version-history":[{"count":4,"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/posts\/2865\/revisions"}],"predecessor-version":[{"id":3442,"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/posts\/2865\/revisions\/3442"}],"wp:attachment":[{"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/media?parent=2865"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/categories?post=2865"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/tags?post=2865"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}