{"id":2531,"date":"2018-03-03T10:14:43","date_gmt":"2018-03-03T15:14:43","guid":{"rendered":"http:\/\/malverncollegiate.com\/?p=2531"},"modified":"2022-02-17T14:05:13","modified_gmt":"2022-02-17T19:05:13","slug":"meeting-minutes-dec-13-2017","status":"publish","type":"post","link":"https:\/\/malverncollegiate.com\/mandm\/minutes\/meeting-minutes-dec-13-2017\/","title":{"rendered":"Meeting Minutes \u2014 December 13, 2017"},"content":{"rendered":"

<\/p>\n

Malvern Red & Black Society
\n<\/strong>Executive Committee
\n<\/strong>8:30 p.m., December 13, 2017
\n<\/strong>Beacher Caf\u00e9, Queen St. E.<\/strong><\/p>\n

Present:\u00a0 Evan Butchers (Chair), S. Burk, A. Ashby, D. Fuller, D. Halliday, Vandra Masemann, Volker Masemann, R. Tennyson, R. Watson, I Hubel
\nRegrets:\u00a0 D. Renwick, J. Heighway, V. Tsorlinis, L. Maxwell<\/p>\n

    \n
  1. Minutes of October 12, 2017 Meeting<\/strong><\/li>\n<\/ol>\n

    Motion:\u00a0 That the Minutes of the October 12, 2017 meeting be accepted.<\/p>\n

    Moved by Adele Ashby, seconded by Evan Butchers.<\/p>\n

    Adopted.<\/p>\n

      \n
    1. Matters arising from the Minutes<\/strong><\/li>\n<\/ol>\n
        \n
      • Vandra Masemann to draft letter re: attaching archives to Malvern History Department. Rod Tennyson suggested adding the detail that certain articles might be returned to the donor.<\/li>\n<\/ul>\n
          \n
        1. Announcements<\/strong><\/li>\n<\/ol>\n
            \n
          • Sonya Munro’s archives to be picked up and moved to the Malvern archives on Dec. 13, 2017.<\/li>\n
          • OMF meeting scheduled for Dec. 19th<\/sup>, 7:00 p.m. Guest will be TDSB accountant, who will outline new fundraising rules and what they will mean for OMF and MRBS.\u00a0 Vandra Masemann will report back to MRBS after meeting.<\/li>\n
          • Sesquicentennial plaque ready for pick-up. $934 raised since October to pay for it. Moved that MRBS contribute $200. from our funds.\u00a0 Moved:\u00a0 Vandra Masemann.\u00a0 Seconded:\u00a0 David Fuller.<\/li>\n<\/ul>\n
              \n
            1. President\u2019s Report – Vandra Masemann<\/strong><\/li>\n<\/ol>\n

              The President reported on the results of the Annual General Meeting held on November 4, 2017.<\/p>\n

                \n
              • Board voted 10 to 1 against merging with OMF at this time. (R. Tennyson dissented).<\/li>\n
              • Given the above, MRBS still existed, so called for nominations. Evan Butchers was acclaimed President, Sandra Burk was acclaimed Vice-President and Secretary, and Joyce Heighway and Adele Ashby were acclaimed new Members at Large.<\/li>\n<\/ul>\n
                  \n
                1. Vice President\u2019s Report \u2013 Adele Ashby <\/strong><\/li>\n<\/ol>\n
                    \n
                  • Adele reported that the AGM documents had been delivered.<\/li>\n<\/ul>\n
                      \n
                    1. Communications Reports <\/strong><\/li>\n<\/ol>\n

                      Vandra Masemann – mail <\/strong><\/p>\n

                        \n
                      • Vandra noted that as there was no Fall Musings<\/em>, no communications were received.<\/li>\n
                      • Vandra reported that she posted an appeal for funds for the sesquicentennial plaque on Facebook.<\/li>\n<\/ul>\n

                        Bob Watson \u2013 email, phone<\/strong><\/p>\n

                          \n
                        • Bob reported that there had been no new calls on the hotline.<\/li>\n
                        • Three outstanding items were dealt with by Dianne Renwick.<\/li>\n
                        • There was one 1940s email enquiry\/request for info on former Malvernite.<\/li>\n
                        • No new emails from the 60s, but the Red & Black webmail had 3: above-noted enquiry\/request for info, a donation, and 1 web registration (possibly a duplication).<\/li>\n<\/ul>\n

                          Dianne Renwick \u2013 database<\/strong><\/p>\n

                            \n
                          • No report available as Dianne was not present.<\/li>\n<\/ul>\n

                            David Fuller \u2013 website, Facebook – discussion of Members’ List<\/strong><\/p>\n

                              \n
                            • Vandra Masemann agreed to provide D. Fuller with list of deceased MRBS members for updating the Members List.<\/li>\n<\/ul>\n

                              Moved acceptance:\u00a0\u00a0\u00a0\u00a0 Vandra Masemann.\u00a0\u00a0\u00a0 Seconded:\u00a0 Evan Butchers.<\/p>\n

                                \n
                              1. Treasurer’s Report \u2013 Bob Watson<\/strong><\/li>\n<\/ol>\n
                                  \n
                                • Bob reported the remaining bank balance of $671.14, with no outstanding debits. (BobWatson\/Volker Masemann moved that the actual number be made public.)<\/li>\n<\/ul>\n
                                    \n
                                  1. New Officers<\/strong><\/li>\n<\/ol>\n

                                    Vandra Masemann reported as follows:<\/p>\n

                                      \n
                                    • New President = Evan J. Butchers<\/li>\n
                                    • New Vice-President and Secretary = Sandra J. Burk<\/li>\n
                                    • New Member at Large = Joyce Heighway<\/li>\n
                                    • Member at Large = Dianne Renwick<\/li>\n
                                    • Member at Large = Lois Maxwell<\/li>\n
                                    • Member at Large = Vicky Tsorlinis<\/li>\n
                                    • Member at Large = Adele Ashby.<\/li>\n<\/ul>\n

                                      Motion:\u00a0 That the above-mentioned new Executive Committee be installed and that the retiring members be thanked for their 14 years of dedicated service to the MRBS.<\/p>\n

                                      Moved:\u00a0 Vandra Masemann. Accepted.<\/p>\n

                                        \n
                                      1. Change in MRBS Meeting Dates<\/strong><\/li>\n<\/ol>\n
                                          \n
                                        • MRBS meeting dates to be changed to the second Tuesday of every month.<\/li>\n
                                        • Archives Committee will meet the 2nd<\/sup> and 4th<\/sup> Wednesday of each month.<\/li>\n<\/ul>\n
                                            \n
                                          1. Any other Business<\/strong><\/li>\n<\/ol>\n
                                              \n
                                            • Clarified that MRBS can solicit donations but cannot issue tax receipts.<\/li>\n
                                            • Fundraising issue is of concern, ie, new policy of TDSB, secured funding for archives in future.<\/li>\n
                                            • Sonya Munro’s Johnny Johnson Award still has $20,000. in the fund. Sonya Munro to write letter of intent\/provide instructions to Nickie Lewis.<\/li>\n<\/ul>\n
                                                \n
                                              1. Motion to Adjourn<\/strong><\/li>\n<\/ol>\n

                                                Moved by Adele.\u00a0 The meeting ended at 9:07 p.m.<\/p>\n

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