{"id":1604,"date":"2014-06-30T11:12:51","date_gmt":"2014-06-30T15:12:51","guid":{"rendered":"http:\/\/malverncollegiate.com\/?p=1604"},"modified":"2021-10-30T11:19:22","modified_gmt":"2021-10-30T15:19:22","slug":"meeting-minutes-7-may-14","status":"publish","type":"post","link":"https:\/\/malverncollegiate.com\/mandm\/minutes\/meeting-minutes-7-may-14\/","title":{"rendered":"Meeting Minutes 7 May 14"},"content":{"rendered":"<p><strong>Malvern Red &amp; Black Society<\/strong><\/p>\n<p><strong>Executive Committee<\/strong><\/p>\n<p><strong>7:00 p.m., 7 May 2014<\/strong><\/p>\n<p><strong>Archives Room, Malvern C.I.<\/strong><\/p>\n<p><!--more--><\/p>\n<p><strong>Present:\u00a0 <\/strong>A. Ashby, D. Fuller, Vandra Masemann, Volker Masemann,\u00a0\u00a0 R. Tennyson, R. Watson<\/p>\n<p><strong>Regrets:<\/strong> S. Burk, E. Butchers, D. Chadwick, S. Munro<\/p>\n<p>&nbsp;<\/p>\n<p><strong>1. Minutes of April meeting<\/strong><\/p>\n<p><strong>With some minor corrections, Adele moved the acceptance of the April minutes, seconded by Volker.\u00a0 Accepted.<\/strong><\/p>\n<p>&nbsp;<\/p>\n<p><strong>2. Matters arising from the Minutes<\/strong><\/p>\n<ul>\n<li>At our last meeting, Bob had reported experiencing difficulties with our webmail. \u00a0He noted that he had contacted Shanta and that they had been fixed.<\/li>\n<li>Vandra noted that she had asked for assistance from the TDSB archivist for the refurbishment of our Big Book.\u00a0 Since time was short and we have a list of recommended conservators, we will make contact with them to get an estimate on the repairs.<\/li>\n<\/ul>\n<p><!--more--><\/p>\n<p>&nbsp;<\/p>\n<p><strong>3. Announcements<\/strong><\/p>\n<p><strong>There were no matters arising from the Minutes that would not be discussed elsewhere on the agenda.<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>4. President\u2019s Report \u2013 Vandra Masemann<\/strong><\/p>\n<p><strong>Vandra noted that she had spent a great deal of April dealing with OMF affairs. \u00a0There were two candidates for chair, Deborah McGinnis, a Malvern parent, and Lorie McCauley, an OMF member.\u00a0 The latter is the new chair, and the former is now a committee member.\u00a0 In addition, Vandra noted that she had served nearly ten years on the OMF, latterly as interim chair and head of the selection committee.\u00a0 She asked for a volunteer to take her place as committee member.\u00a0 Rod Tennyson agreed to do so, and a motion to that effect was moved by Vandra, seconded by David.\u00a0 Approved unanimously.<\/strong><\/p>\n<p><strong>Vandra also noted that since the OMF wanted to raise its profile and public face, it was suggested that it offer two awards, one male and one female, at Commencement. This was approved at the OMF meeting in April.<\/strong><\/p>\n<p><strong>Vandra also noted that the issue of greater physical accessibility within the school and the adding of an elevator have been taken on as issues by the OMF.<\/strong><\/p>\n<p><strong>The United Way has sent $1,000 in donations that were earmarked for Malvern.\u00a0 The OMF voted to set aside $500 of this money to be available to the principal for emergency funds to assist students in need.<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>5. Vice-President\u2019s Report \u2013 Adele Ashby<\/strong><\/p>\n<p><strong>Adele reported that the <em>Musings<\/em> in both paper and electronic forms had been sent out.<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>6. Communications Reports \u2013 Sonya Munro &#8211; mail, Bob Watson \u2013 email, phone, Dianne Chadwick \u2013 database<\/strong><\/p>\n<p><strong>(a) Snail Mail&#8211;Sonya Munro<\/strong><\/p>\n<p><strong>In Sonya\u2019s absence, there was no report.\u00a0 She has been sending regular emails with the information.<\/strong><\/p>\n<p><strong>(b) Phone &amp; Email&#8211;Bob Watson<\/strong><\/p>\n<p><strong>Bob reported that 3 phone calls had been received.\u00a0 All 40s and 60s emails were junk.\u00a0\u00a0 The Red &amp; Black webmail had received 14 messages:\u00a0 5 changes to our database, 2 about the <em>Musings<\/em>, 1 about a tax receipt, 1 new member, 1 about sweatshirts, 1 from a donor, 1 request for a <em>Muse<\/em>, 1 about Eddie Caterer, and 1 a message of congratulations from Randy Deffett about the continued existence and successes of the MRBS. Vandra has sent a response to Randy\u2019s message.<\/strong><\/p>\n<p><strong>\u00a0(c) Database\u2014Dianne Chadwick<\/strong><\/p>\n<p><strong>In Dianne\u2019s absence, Vandra reported that the database was up to date.<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>7. Treasurer\u2019s Report \u2013 Bob Watson<\/strong><\/p>\n<p><strong>Bob reported that our bank balance is $5,250.95, with 2 outstanding uncashed cheques.\u00a0 Rod will contact the person in question.\u00a0 Funds being held back include $3,238, $1,000 for future reunions, $900 for the Big Book, $200 for the Sequester Project, and a GIC of $1,000.<\/strong><\/p>\n<p><strong>Vandra made a request for $600 for archives supplies and moved a motion to that effect, seconded by David.\u00a0 Approved unanimously.<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>8. Sequester Project Report \u2013 Rod Tennyson<\/strong><\/p>\n<p><strong>Rod reported that at the school level, the garden boxes had been built and were ready for soil and planting and that trees had been planted along the Swanwick side of the school.\u00a0 At the city level, he has had had one meeting with the city councillor who is responsibility for tree planting and has another scheduled.<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>9. Garden Liaison \u2013 Volker Masemann<\/strong><\/p>\n<p><strong>Volker reported that the gardens need some work, which has not started yet because the advent of spring has been so late.\u00a0 He will talk to the teacher responsible about what needs to be done. [He did the garden spring cleanup on May 14. Ed. note.]<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>10. Other business<\/strong><\/p>\n<p><strong>Vandra asked those present about their preference for the 2014-15 meetings, and the suggestion was made to move them to Tuesdays.\u00a0\u00a0 She will check with the members not present.<\/strong><\/p>\n<p><strong>The 2014 AGM will be held on Saturday 8 November.<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>11. Motion to adjourn<\/strong><\/p>\n<p><strong>Moved by Adele, seconded by Rod.<\/strong><\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Malvern Red &amp; Black Society Executive Committee 7:00 p.m., 7 May 2014 Archives Room, Malvern C.I.<\/p>\n","protected":false},"author":10,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"nf_dc_page":"","jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false},"version":2}},"categories":[13,56],"tags":[],"class_list":["post-1604","post","type-post","status-publish","format-standard","hentry","category-minutes","category-mandm"],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_shortlink":"https:\/\/wp.me\/p9gZMX-pS","jetpack_sharing_enabled":true,"jetpack-related-posts":[],"_links":{"self":[{"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/posts\/1604","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/users\/10"}],"replies":[{"embeddable":true,"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/comments?post=1604"}],"version-history":[{"count":2,"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/posts\/1604\/revisions"}],"predecessor-version":[{"id":1646,"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/posts\/1604\/revisions\/1646"}],"wp:attachment":[{"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/media?parent=1604"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/categories?post=1604"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/tags?post=1604"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}