{"id":1588,"date":"2014-06-30T10:44:56","date_gmt":"2014-06-30T14:44:56","guid":{"rendered":"http:\/\/malverncollegiate.com\/?p=1588"},"modified":"2021-10-30T11:24:16","modified_gmt":"2021-10-30T15:24:16","slug":"meeting-minutes-1-may-13","status":"publish","type":"post","link":"https:\/\/malverncollegiate.com\/mandm\/minutes\/meeting-minutes-1-may-13\/","title":{"rendered":"Meeting Minutes 1 May 13"},"content":{"rendered":"

Malvern Red & Black Society<\/strong><\/p>\n

Executive Committee<\/strong><\/p>\n

7:00 p.m., 1 May 2013<\/strong><\/p>\n

Archives Room, Malvern C.I.<\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

Present:\u00a0 <\/strong>A. Ashby (Chair), S. Burk, D. Fuller, D. Halliday, Vandra Masemann, Volker Masemann, R. Tennyson, R. Watson<\/p>\n

Regrets:<\/strong> T. Daciuk, I. Hubel, S. Munro, S. Nathwani<\/p>\n

 <\/p>\n

1. Minutes of April meeting<\/strong><\/p>\n

Adele moved the acceptance of the amended Minutes, seconded by Volker.\u00a0 Accepted.<\/strong><\/p>\n

 <\/p>\n

2. Matters arising from the Minutes<\/strong><\/p>\n

All matters arising from the Minutes were dealt with later in the meeting.<\/p>\n

 <\/p>\n

3. Announcements<\/strong><\/p>\n

Vandra announced that she and Volker had arranged for the pick-up of the antique desk and chair.\u00a0 The suggestion was made that it be placed on the stage for the Reunion Opening Ceremonies.<\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

4. President\u2019s Report \u2013 Adele Ashby<\/strong><\/p>\n

Adele noted that everything she had to report concerned the Reunion and would be given later in the meeting.<\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

5. Vice-President\u2019s Report \u2013Vandra Masemann<\/strong><\/p>\n

Vandra reported the OMF was planning to have a dinner on 16 May to honour Principal Line Pinard\u2019s retirement.\u00a0 It plans to purchase an auditorium seat with her name and Malvern dates on it and give her a gift certificate.\u00a0 Her official retirement event will be held at the end of May at which Vandra will speak.<\/strong><\/p>\n

Vandra also noted that the doors and the stairway hand rails had been repainted red. A maintenanc crew has also cleaned the school.<\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

6.\u00a0 Group ticket update \u2013 Sandra Burk <\/strong><\/p>\n

Sandra reported that she had not been able to make any new arrangements.<\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

7. Communications Reports \u2013 Sonya Munro, Bob Watson, Donna Halliday<\/strong><\/p>\n

(a) Snail mail\u2014Sonya Munro<\/strong><\/p>\n

Vandra reported for <\/strong>Sonya that we had had an upsurge in registration mail and some very useful donations.<\/strong><\/p>\n

(b) Phone and email\u2014Bob Watson<\/strong><\/p>\n

Bob reported that the hotline had had 9 calls, 5 regarding parking passes and 4 general Reunion inquiries.\u00a0 The 40s email had 1 Reunion inquiry; the 60s, 11, 10 on the pub night and 1 general Reunion; the Red and Black, 22, 8 general Reunion, 6 MRBS web registrations, 3 media inquiries, and 2 MRBS registrations.<\/strong><\/p>\n

(c) Database\u2014Donna Halliday<\/strong><\/p>\n

The database currently has 2,669 entries, 1663 email and 805 snail mail. <\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

8. Treasurer\u2019s Report \u2013 Bob Watson<\/strong><\/p>\n

Bob reported that the MRBS bank account has $2,076.56 and the Reunion, $7,856.52.<\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

9. Technical Director\u2019s Report \u2013 Shanta Nathwani<\/strong><\/p>\n

In Shanta\u2019s absence, there was no report.<\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

10. Other business<\/strong><\/p>\n

Several people noted that the article on the Reunion that appeared in the Beach Metro News<\/em> had some errors in it.\u00a0 Adele will request a correction.\u00a0 Vandra has requested that Shanta post the Reunion Attendees` List on the website. It consists of all registrants who have agreed to have their name posted.<\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

11. Motion to adjourn<\/strong><\/p>\n

Moved by Adele, seconded by Bob.<\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

Reunion meeting<\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

1. Reunion planning<\/strong><\/p>\n

The following was discussed:<\/strong><\/p>\n

1. Adele noted that Barbara Myrvold is now giving the history talk on Sunday at 3 p.m.\u00a0 Sonya will phone everyone registered for it about the change of venue.[Tim has agreed to email them all instead].<\/strong><\/p>\n

2. The document required by Evenbrite for the United States IRS has been submitted.<\/strong><\/p>\n

3. The committee got an opportunity to view and admire the 82-page Reunion book.\u00a0 Thanks were expressed to Vandra, Donna, and David for all their hard work on it.<\/strong><\/p>\n

4. Vandra laid out the plans for the registration process.\u00a0 <\/strong><\/p>\n

5. Rod had created 3 donation boxes and has asked Bob to monitor them during the Reunion.\u00a0 Vandra will arrange for two cash floats for those who register on Saturday and wish to pay cash.\u00a0 She will ask the Home and School if they have cash boxes. <\/strong><\/p>\n

6. Vandra, Irene and Volker have created lists of volunteers and tasks.\u00a0 Parents and children will be at the registration desks, with the adults helping with registrations and the children fetching swag.\u00a0 The alum volunteers will monitor the decade rooms.\u00a0 The peer student leaders will deal with parking, directions, traffic flow and assisting where needed.\u00a0 There is only one volunteer \u00a0for the 80s and beyond room.<\/strong><\/p>\n

7. Volker showed the maps that will be posted around the school.<\/strong><\/p>\n

8. Set-up can begin after 3:15 p.m. on Friday 10 May.\u00a0 Volker will have student help to post signs, maps, and so on.<\/strong><\/p>\n

9. Principal Line Pinard will be asked to send out an official notice about the Reunion including the fact that the Memorial Event is open to the general public.\u00a0 Students are going to place Reunion posters in local businesses and flyers at houses on all four surrounding streets.<\/strong><\/p>\n

10.\u00a0 The south gym will be the location for both the sports display and the Senior Dance Band, which will play from 1-3 p.m. on Saturday.\u00a0 There are only 2 rows of bleachers, so Rod is going to set up chairs and tables.<\/strong><\/p>\n

11. The students will decorate the gym and the school exterior.<\/strong><\/p>\n

12. We will have at least 3 cheerleaders for the Opening Ceremonies.<\/strong><\/p>\n

13. The school will be open to visitors on Sunday starting at 9:30 a.m., and the library will be available for socializing until 1 p.m., when the library displays will be taken down.\u00a0 The Memorial Ceremony will take place from 10-10:30 a.m.\u00a0 <\/strong><\/p>\n

14. On Saturday, take down of the decade rooms can begin.\u00a0 It is hoped that they will be cleared out by 5 p.m., with the contents stored in the basement storage room in time for the first History Walk.<\/strong><\/p>\n

15. Vandra has ordered the plaques that will be presented at the Opening Ceremonies.<\/strong><\/p>\n

16. It was decided that if a registrant has forgotten her\/his tickets, we will check the list and tick off the events that have been selected.\u00a0 No ticket will be issued for lunch but a coloured ticket can be presented to the caterers.<\/strong><\/p>\n

17.\u00a0 Three people have registered twice.\u00a0 Bob will investigate.<\/strong><\/p>\n

Motion to adjourn<\/strong><\/p>\n

Moved by Adele, seconded by Rod.<\/strong><\/p>\n

 <\/p>\n","protected":false},"excerpt":{"rendered":"

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