{"id":1582,"date":"2014-06-30T10:36:33","date_gmt":"2014-06-30T14:36:33","guid":{"rendered":"http:\/\/malverncollegiate.com\/?p=1582"},"modified":"2021-10-30T11:35:41","modified_gmt":"2021-10-30T15:35:41","slug":"meeting-minutes-6-march-13","status":"publish","type":"post","link":"https:\/\/malverncollegiate.com\/mandm\/minutes\/meeting-minutes-6-march-13\/","title":{"rendered":"Meeting Minutes 6 March 13"},"content":{"rendered":"

Malvern Red & Black Society<\/strong><\/p>\n

Executive Committee<\/strong><\/p>\n

7:00 p.m., 6 March 2013<\/strong><\/p>\n

Archives Room, Malvern C.I.<\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

Present:\u00a0 <\/strong>A. Ashby (Chair), S. Burk, D. Halliday, S. Munro, R. Watson<\/p>\n

Regrets:<\/strong> T. Daciuk, D. Fuller, M. Graham, I. Hubel, Vandra Masemann, Volker Masemann, S. Nathwani, R. Tennyson<\/p>\n

 <\/p>\n

1. Minutes of February meeting<\/strong><\/p>\n

With a minor change, Adele moved acceptance of the 13 February 13 Minutes, seconded by Sandra.\u00a0 Accepted.<\/strong><\/p>\n

 <\/p>\n

2. Matters arising from the Minutes<\/strong><\/p>\n

All matters arising from the Minutes were dealt with later in the meeting.<\/p>\n

 <\/p>\n

3. Announcements<\/strong><\/p>\n

There were no announcements.<\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

4. President\u2019s Report \u2013 Adele Ashby<\/strong><\/p>\n

Adele noted that what she had to say would be dealt with later in the meeting when the reunion was discussed. <\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

5. Vice-President\u2019s Report \u2013Vandra Masemann<\/strong><\/p>\n

In Vandra\u2019s absence, there was no report.<\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

6.\u00a0 Group ticket update \u2013 Sandra Burk <\/strong><\/p>\n

Sandra had nothing further to report.<\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

7. Communications Reports \u2013 Sonya Munro, Bob Watson, Donna Halliday<\/strong><\/p>\n

(a) Snail mail \u2013 Sonya Munro<\/strong><\/p>\n

Sonya reported that for the month of February, we had 18 mailed registrations, and 8 returned Musings<\/em>, which she was in the process of trying to track down.<\/strong><\/p>\n

(b) Email and phone \u2013 Bob Watson<\/strong><\/p>\n

Bob reported that we had had 3 phone calls related to the reunion, and 25 Red and Black email, 9 related to the reunion, 13 address changes, and 3 web registrations.\u00a0 The 1960s web mail consisted of 2 questions related to the reunion.<\/strong><\/p>\n

(c) Database \u2013 Donna Halliday<\/strong><\/p>\n

Donna reported that as of 5 March, we had had 4 new MRBS registrations, 11 information updates, 4 reported deaths, and 4 deletes. <\/strong>\u00a0Donna resent the Musings to all the<\/strong>\u00a0tdsb.on.ca<\/a><\/strong>\u00a0emails, from her personal address, as the 16 TDSB emails sent by Inbox had been labeled\u00a0as spam and they all bounced back.\u00a0<\/strong>\u00a0She has requested that we be removed from the spam list.\u00a0<\/strong>\u00a0She also sent 4<\/strong>\u00a0Musings<\/em><\/strong>\u00a0to new members.\u00a0<\/strong>\u00a0The database now has 2,672<\/strong>\u00a0members<\/strong>\u00a0on the master list, 1,649 on the email and 817 on the snail.<\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

8. Treasurer\u2019s Report \u2013 Bob Watson<\/strong><\/p>\n

Bob reported that the MRBS account has $2,385.46 and the reunion, $2,313.31.\u00a0 Our service charge for the month of February was $5.17.\u00a0 When it reaches $8.00, we will switch to another payment schedule. <\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

9. Technical Director\u2019s Report \u2013 Shanta Nathwani<\/strong><\/p>\n

In Shanta\u2019s absence, there was no report.<\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

10. Other business<\/strong><\/p>\n

There was no other business.<\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

11. Motion to adjourn<\/strong><\/p>\n

Moved by Adele, seconded by Sonya.<\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

Reunion meeting<\/strong><\/p>\n

\u00a0<\/strong><\/p>\n

1. Reunion planning<\/strong><\/p>\n

    \n
  1. Vandra\u2019s updated Who Does What list was reviewed and accepted.\u00a0 Thanks were extended to Vandra for all her hard work.<\/strong><\/li>\n
  2. As it appears that the venues for various pub nights are probably going to demand both a security deposit and a minimum food expenditure, and as it is not possible for the reunion funds to cover them and the decade co-ordinators would have to cover them initially, Adele moved a motion to that effect with the proviso that any shortfalls would come out of reunion funds after it was over.\u00a0 <\/strong><\/li>\n
  3. Motion:<\/strong><\/li>\n<\/ol>\n

    As it is not possible for security deposits to be covered by reunion funds before the reunion takes place, decade co-ordinators will have to be responsible for them.\u00a0 However, any shortfall will be covered by reunion funds after it has taken place.\u00a0 <\/strong><\/p>\n

    Moved by Adele, seconded by Bob.\u00a0 Passed.<\/strong><\/p>\n

      \n
    1. There has been some confusion about who should answer questions from reunion registrants forwarded by Eventbrite.\u00a0 In one case, two people answered the same question with completely opposite responses.\u00a0 To save time and avoid confusion, it was decided that Adele would act as gatekeeper.\u00a0 She would either answer the question or forward it to someone else if she could not.\u00a0 No one else should answer any question that she had not forwarded.<\/strong><\/li>\n<\/ol>\n

      \u00a0<\/strong><\/p>\n

      2. RFP for reunion souvenirs<\/strong><\/p>\n

      In the absence of Vandra, there was no update on souvenirs.<\/strong><\/p>\n

       <\/p>\n","protected":false},"excerpt":{"rendered":"

      Malvern Red & Black Society Executive Committee 7:00 p.m., 6 March 2013 Archives Room, Malvern C.I. \u00a0<\/p>\n","protected":false},"author":10,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"nf_dc_page":"","jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false},"version":2}},"categories":[13,56],"tags":[],"class_list":["post-1582","post","type-post","status-publish","format-standard","hentry","category-minutes","category-mandm"],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_shortlink":"https:\/\/wp.me\/p9gZMX-pw","jetpack_sharing_enabled":true,"jetpack-related-posts":[],"_links":{"self":[{"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/posts\/1582","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/users\/10"}],"replies":[{"embeddable":true,"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/comments?post=1582"}],"version-history":[{"count":2,"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/posts\/1582\/revisions"}],"predecessor-version":[{"id":1659,"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/posts\/1582\/revisions\/1659"}],"wp:attachment":[{"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/media?parent=1582"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/categories?post=1582"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/tags?post=1582"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}