{"id":1580,"date":"2014-06-30T10:30:03","date_gmt":"2014-06-30T14:30:03","guid":{"rendered":"http:\/\/malverncollegiate.com\/?p=1580"},"modified":"2021-10-30T11:25:45","modified_gmt":"2021-10-30T15:25:45","slug":"meeting-minutes","status":"publish","type":"post","link":"https:\/\/malverncollegiate.com\/mandm\/minutes\/meeting-minutes\/","title":{"rendered":"Meeting Minutes 13 February 13"},"content":{"rendered":"<p><strong>Malvern Red &amp; Black Society<\/strong><\/p>\n<p><strong>Executive Committee<\/strong><\/p>\n<p><strong>7:00 p.m., 13 February 2013<\/strong><\/p>\n<p><strong>Archives Room, Malvern C.I.<\/strong><\/p>\n<p><strong>\u00a0<\/strong><!--more--><\/p>\n<p><strong>Present:\u00a0 <\/strong>A. Ashby (Chair), S. Burk, D. Halliday, I. Hubel, Vandra Masemann, Volker Masemann, S. Munro, R. Watson<\/p>\n<p><strong>Regrets:<\/strong> T. Daciuk, D. Fuller, M. Graham S. Nathwani, R. Tennyson<\/p>\n<p><strong>Guest:\u00a0 <\/strong>Paula Warder<\/p>\n<p>&nbsp;<\/p>\n<p><strong>1. Minutes of January meeting<\/strong><\/p>\n<p>Acceptance of the Minutes moved by Vandra, seconded by Adele.\u00a0 Accepted.<\/p>\n<p>&nbsp;<\/p>\n<p><strong>2. Matters arising from the Minutes<\/strong><\/p>\n<p>All matters arising from the Minutes were dealt with later in the meeting.<\/p>\n<p>&nbsp;<\/p>\n<p><strong>3. Announcements<\/strong><\/p>\n<p><strong>Vandra reported that she did not attend the OMF meeting of 22 January but that grants totaling $5,000 were distributed to the English and Music Departments and to the creation of a Social Justice Prize.\u00a0\u00a0 The OMF is not holding any of our funds.\u00a0 On 5 February, she went to a Home and School meeting and promoted our Malvern 110 Reunion.\u00a0 Her request for volunteers netted 13 out of the 18 parents attending.\u00a0 She also learned that the organizer of the Malvern Leadership programme had 70 student volunteers available.<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>4. President\u2019s Report \u2013 Adele Ashby<\/strong><\/p>\n<p><strong>Adele noted that what she had to say would be dealt with later in the meeting when the reunion was discussed. <\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>5. Vice-President\u2019s Report \u2013Vandra Masemann<\/strong><\/p>\n<p><strong>Vandra noted that what she had to say would be dealt with later in the meeting when the reunion was discussed. <\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>6.\u00a0 Group ticket update \u2013 Sandra Burk <\/strong><\/p>\n<p><strong>Sandra noted that she intended to continue to seek a deal with Mirvish for a Malvern ticket discount.<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>7. Communications Reports \u2013 Sonya Munro, Bob Watson, Donna Halliday<\/strong><\/p>\n<p><strong>(a)<\/strong><strong>Snail mail\u2014Sonya Munro. <\/strong><\/p>\n<p><strong>Sonya reported that since the beginning of February, she had received by mail 8 reunion registrations and $170 in donations.<\/strong><\/p>\n<p><strong>(b) Phone and email \u2013 Bob Watson<\/strong><\/p>\n<p><strong>Bob Reported that there had been 9 emails to the Red &amp; Black, 3 web registrations, 2 changes of address, 2 reunion inquiries, and 2 others.\u00a0 No emails from the 1940s and 60s.\u00a0 There had been 1 phone call.<\/strong><\/p>\n<p><strong>(c) Database \u2013 Donna Halliday<\/strong><\/p>\n<p><strong>Donna reported 2,675 entries in the database, 1,640 email and 824 snail mail.\u00a0 She has also tracked down 12 out of 24 email address problems and removed 3.<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>8. Treasurer\u2019s Report \u2013 Bob Watson<\/strong><\/p>\n<p><strong>Bob reported that the MRBS bank balance is $3,166.37 and the reunion, $1,306.18.<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>9. Technical Director\u2019s Report \u2013 Shanta Nathwani<\/strong><\/p>\n<p><strong>In Shanta\u2019s absence, there was no report.<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>10. Other business<\/strong><\/p>\n<p><strong>Bob reported that he had met with Evan and now had all the Treasurer\u2019s files.<\/strong><\/p>\n<p><strong>Vandra noted that she wanted to withdraw her suggestion that the MRBS change its financial year end.<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>11. Motion to adjourn<\/strong><\/p>\n<p><strong>Moved by Adele, seconded by Irene.<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>Reunion meeting<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>1. Reunion planning<\/strong><\/p>\n<ul>\n<li><strong>The Analysis of reunion costs document was discussed.\u00a0 It was understood that some of the costs would be higher, e.g., the number of students we would have to provide lunch for is likely to be at least 70, not 20, but there was general agreement that the almost $2,700 estimate was probably on the low side.\u00a0 Rod\u2019s recommendations were discussed, and it was decided that instead of 15 April for an assessment of our ability to carry the costs of the reunion, that the date became 30 April.\u00a0 There are two views:\u00a0 1. that we move ahead and hope for results for all of our promotions, including the issue of the <em>Musings<\/em> that is about to go out or 2. we carry on with iniatives that do not cost money and delay others until 30 April.\u00a0 There was general agreement on the latter.<\/strong><\/li>\n<li><strong>Vandra noted that since there are no extra-curricular activities at Malvern, that her suggestion that the students produce a special issue for the 110<sup>th<\/sup> anniversary, which could be sold along with the rest of the souvenirs at the reunion.<\/strong><\/li>\n<li><strong>Sandra noted that it would be a good idea for the decade co-ordinators to choose the location for their pub night and book it as soon as possible as possibilities in the neighbourhood are limited.<\/strong><\/li>\n<li><strong>Vandra presented the proposed Opening Ceremonies timeline.\u00a0 Some adjustments were made to it, e.g., the registration will take place in the cafeteria.\u00a0 Some of the Home and School parent volunteers will assist.<\/strong><\/li>\n<li><strong>Rod\u2019s email of items for consideration at the meeting was discussed.\u00a0 Saturday 6 April was agreed on as the day to form a work party to create all the decade displays.\u00a0 Vandra will get a permit for the use of the school and check the schedule of the caretaker as we will probably have to pay for someone to be in the school.\u00a0 We were reminded that there is a run of <em>Muses<\/em> in the library, which is more complete than the one in the Archives.\u00a0 Volker is working on a count of boards that will be needed.\u00a0 Irene has had no success trying to reach Claudine, but Vandra has, and, as noted above, we have at least 70 student volunteers.\u00a0 The police parking consideration document has been obtained.\u00a0\u00a0 <\/strong><\/li>\n<li><strong>The issue of sports displays was discussed.\u00a0 <\/strong><strong>It is hope that the new Premier will bring back extra-curricular activities and that the Phys. Ed. Department will be able to create them.<\/strong><\/li>\n<li><strong>Vandra reported that she had had a conversation with the head of the stage crew, Erich Lehrer and that he knew about the reunion and was willing to assist us.<\/strong><\/li>\n<\/ul>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>2. RFP for reunion souvenirs<\/strong><\/p>\n<p><strong>Vandra reported that she sent the RFP out to 5 possible suppliers, of whom only 2 replied.\u00a0 Right Sleeve was one, but its proposal has come in at $68,658 with high minimum orders of items and an unwillingness to undertake distribution.\u00a0 The alternative is Jackie Martin, who provided souvenirs for the Centennial Reunion and is a Malvernite.\u00a0 She, however, has just suffered the loss of a family member and has not been able to respond although she is interested.\u00a0 After some discussion, the following motions were put forward:<\/strong><\/p>\n<p><strong>1. that Right Sleeve be thanked for its response but that it be informed that it is not suitable for our purposes.<\/strong><\/p>\n<p><strong>2. that Vandra negotiate with Jackie Martin in the hope that she may be able to accommodate us at least to some extent and that we give her until 3 April, an Archives day, to respond.<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p>&nbsp;<\/p>\n<p><strong>Malvern Red &amp; Black Society<\/strong><\/p>\n<p><strong>Executive Committee<\/strong><\/p>\n<p><strong>7:00 p.m., 13 February 2013<\/strong><\/p>\n<p><strong>Archives Room, Malvern C.I.<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>Present:\u00a0 <\/strong>A. Ashby (Chair), S. Burk, D. Halliday, I. Hubel, Vandra Masemann, Volker Masemann, S. Munro, R. Watson<\/p>\n<p><strong>Regrets:<\/strong> T. Daciuk, D. Fuller, M. Graham S. Nathwani, R. Tennyson<\/p>\n<p><strong>Guest:\u00a0 <\/strong>Paula Warder<\/p>\n<p>&nbsp;<\/p>\n<p><strong>1. Minutes of January meeting<\/strong><\/p>\n<p>Acceptance of the Minutes moved by Vandra, seconded by Adele.\u00a0 Accepted.<\/p>\n<p>&nbsp;<\/p>\n<p><strong>2. Matters arising from the Minutes<\/strong><\/p>\n<p>All matters arising from the Minutes were dealt with later in the meeting.<\/p>\n<p>&nbsp;<\/p>\n<p><strong>3. Announcements<\/strong><\/p>\n<p><strong>Vandra reported that she did not attend the OMF meeting of 22 January but that grants totaling $5,000 were distributed to the English and Music Departments and to the creation of a Social Justice Prize.\u00a0\u00a0 The OMF is not holding any of our funds.\u00a0 On 5 February, she went to a Home and School meeting and promoted our Malvern 110 Reunion.\u00a0 Her request for volunteers netted 13 out of the 18 parents attending.\u00a0 She also learned that the organizer of the Malvern Leadership programme had 70 student volunteers available.<\/strong><!--more--><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>4. President\u2019s Report \u2013 Adele Ashby<\/strong><\/p>\n<p><strong>Adele noted that what she had to say would be dealt with later in the meeting when the reunion was discussed. <\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>5. Vice-President\u2019s Report \u2013Vandra Masemann<\/strong><\/p>\n<p><strong>Vandra noted that what she had to say would be dealt with later in the meeting when the reunion was discussed. <\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>6.\u00a0 Group ticket update \u2013 Sandra Burk <\/strong><\/p>\n<p><strong>Sandra noted that she intended to continue to seek a deal with Mirvish for a Malvern ticket discount.<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>7. Communications Reports \u2013 Sonya Munro, Bob Watson, Donna Halliday<\/strong><\/p>\n<p><strong>(a)<\/strong><strong>Snail mail\u2014Sonya Munro. <\/strong><\/p>\n<p><strong>Sonya reported that since the beginning of February, she had received by mail 8 reunion registrations and $170 in donations.<\/strong><\/p>\n<p><strong>(b) Phone and email \u2013 Bob Watson<\/strong><\/p>\n<p><strong>Bob Reported that there had been 9 emails to the Red &amp; Black, 3 web registrations, 2 changes of address, 2 reunion inquiries, and 2 others.\u00a0 No emails from the 1940s and 60s.\u00a0 There had been 1 phone call.<\/strong><\/p>\n<p><strong>(c) Database \u2013 Donna Halliday<\/strong><\/p>\n<p><strong>Donna reported 2,675 entries in the database, 1,640 email and 824 snail mail.\u00a0 She has also tracked down 12 out of 24 email address problems and removed 3.<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>8. Treasurer\u2019s Report \u2013 Bob Watson<\/strong><\/p>\n<p><strong>Bob reported that the MRBS bank balance is $3,166.37 and the reunion, $1,306.18.<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>9. Technical Director\u2019s Report \u2013 Shanta Nathwani<\/strong><\/p>\n<p><strong>In Shanta\u2019s absence, there was no report.<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>10. Other business<\/strong><\/p>\n<p><strong>Bob reported that he had met with Evan and now had all the Treasurer\u2019s files.<\/strong><\/p>\n<p><strong>Vandra noted that she wanted to withdraw her suggestion that the MRBS change its financial year end.<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>11. Motion to adjourn<\/strong><\/p>\n<p><strong>Moved by Adele, seconded by Irene.<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>Reunion meeting<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>1. Reunion planning<\/strong><\/p>\n<ul>\n<li><strong>The Analysis of reunion costs document was discussed.\u00a0 It was understood that some of the costs would be higher, e.g., the number of students we would have to provide lunch for is likely to be at least 70, not 20, but there was general agreement that the almost $2,700 estimate was probably on the low side.\u00a0 Rod\u2019s recommendations were discussed, and it was decided that instead of 15 April for an assessment of our ability to carry the costs of the reunion, that the date became 30 April.\u00a0 There are two views:\u00a0 1. that we move ahead and hope for results for all of our promotions, including the issue of the <em>Musings<\/em> that is about to go out or 2. we carry on with iniatives that do not cost money and delay others until 30 April.\u00a0 There was general agreement on the latter.<\/strong><\/li>\n<li><strong>Vandra noted that since there are no extra-curricular activities at Malvern, that her suggestion that the students produce a special issue for the 110<sup>th<\/sup> anniversary, which could be sold along with the rest of the souvenirs at the reunion.<\/strong><\/li>\n<li><strong>Sandra noted that it would be a good idea for the decade co-ordinators to choose the location for their pub night and book it as soon as possible as possibilities in the neighbourhood are limited.<\/strong><\/li>\n<li><strong>Vandra presented the proposed Opening Ceremonies timeline.\u00a0 Some adjustments were made to it, e.g., the registration will take place in the cafeteria.\u00a0 Some of the Home and School parent volunteers will assist.<\/strong><\/li>\n<li><strong>Rod\u2019s email of items for consideration at the meeting was discussed.\u00a0 Saturday 6 April was agreed on as the day to form a work party to create all the decade displays.\u00a0 Vandra will get a permit for the use of the school and check the schedule of the caretaker as we will probably have to pay for someone to be in the school.\u00a0 We were reminded that there is a run of <em>Muses<\/em> in the library, which is more complete than the one in the Archives.\u00a0 Volker is working on a count of boards that will be needed.\u00a0 Irene has had no success trying to reach Claudine, but Vandra has, and, as noted above, we have at least 70 student volunteers.\u00a0 The police parking consideration document has been obtained.\u00a0\u00a0 <\/strong><\/li>\n<li><strong>The issue of sports displays was discussed.\u00a0 <\/strong><strong>It is hope that the new Premier will bring back extra-curricular activities and that the Phys. Ed. Department will be able to create them.<\/strong><\/li>\n<li><strong>Vandra reported that she had had a conversation with the head of the stage crew, Erich Lehrer and that he knew about the reunion and was willing to assist us.<\/strong><\/li>\n<\/ul>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>2. RFP for reunion souvenirs<\/strong><\/p>\n<p><strong>Vandra reported that she sent the RFP out to 5 possible suppliers, of whom only 2 replied.\u00a0 Right Sleeve was one, but its proposal has come in at $68,658 with high minimum orders of items and an unwillingness to undertake distribution.\u00a0 The alternative is Jackie Martin, who provided souvenirs for the Centennial Reunion and is a Malvernite.\u00a0 She, however, has just suffered the loss of a family member and has not been able to respond although she is interested.\u00a0 After some discussion, the following motions were put forward:<\/strong><\/p>\n<p><strong>1. that Right Sleeve be thanked for its response but that it be informed that it is not suitable for our purposes.<\/strong><\/p>\n<p><strong>2. that Vandra negotiate with Jackie Martin in the hope that she may be able to accommodate us at least to some extent and that we give her until 3 April, an Archives day, to respond.<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><!--more--><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Malvern Red &amp; Black Society Executive Committee 7:00 p.m., 13 February 2013 Archives Room, Malvern C.I. \u00a0<\/p>\n","protected":false},"author":10,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"nf_dc_page":"","jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false},"version":2}},"categories":[13,56],"tags":[],"class_list":["post-1580","post","type-post","status-publish","format-standard","hentry","category-minutes","category-mandm"],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_shortlink":"https:\/\/wp.me\/p9gZMX-pu","jetpack_sharing_enabled":true,"jetpack-related-posts":[],"_links":{"self":[{"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/posts\/1580","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/users\/10"}],"replies":[{"embeddable":true,"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/comments?post=1580"}],"version-history":[{"count":3,"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/posts\/1580\/revisions"}],"predecessor-version":[{"id":1661,"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/posts\/1580\/revisions\/1661"}],"wp:attachment":[{"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/media?parent=1580"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/categories?post=1580"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/malverncollegiate.com\/wp-json\/wp\/v2\/tags?post=1580"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}