Meeting Minutes — December 13, 2017

Malvern Red & Black Society
Executive Committee
8:30 p.m., December 13, 2017
Beacher Café, Queen St. E.

Present:  Evan Butchers (Chair), S. Burk, A. Ashby, D. Fuller, D. Halliday, Vandra Masemann, Volker Masemann, R. Tennyson, R. Watson, I Hubel
Regrets:  D. Renwick, J. Heighway, V. Tsorlinis, L. Maxwell

1. Minutes of October 12, 2017 Meeting

Motion:  That the Minutes of the October 12, 2017 meeting be accepted.

Moved by Adele Ashby, seconded by Evan Butchers.

Adopted.

2. Matters arising from the Minutes

• Vandra Masemann to draft letter re: attaching archives to Malvern History Department. Rod Tennyson suggested adding the detail that certain articles might be returned to the donor.

3. Announcements

• Sonya Munro’s archives to be picked up and moved to the Malvern archives on Dec. 13, 2017.
• OMF meeting scheduled for Dec. 19^th, 7:00 p.m. Guest will be TDSB accountant, who will outline new fundraising rules and what they will mean for OMF and MRBS.  Vandra Masemann will report back to MRBS after meeting.
• Sesquicentennial plaque ready for pick-up. $934 raised since October to pay for it. Moved that MRBS contribute $200. from our funds.  Moved:  Vandra Masemann.  Seconded:  David Fuller.

4. President’s Report – Vandra Masemann

The President reported on the results of the Annual General Meeting held on November 4, 2017.

• Board voted 10 to 1 against merging with OMF at this time. (R. Tennyson dissented).
• Given the above, MRBS still existed, so called for nominations. Evan Butchers was acclaimed President, Sandra Burk was acclaimed Vice-President and Secretary, and Joyce Heighway and Adele Ashby were acclaimed new Members at Large.

5. Vice President’s Report – Adele Ashby

• Adele reported that the AGM documents had been delivered.

6. Communications Reports

Vandra Masemann – mail

• Vandra noted that as there was no Fall Musings, no communications were received.
• Vandra reported that she posted an appeal for funds for the sesquicentennial plaque on Facebook.

Bob Watson – email, phone

• Bob reported that there had been no new calls on the hotline.
• Three outstanding items were dealt with by Dianne Renwick.
• There was one 1940s email enquiry/request for info on former Malvernite.
• No new emails from the 60s, but the Red & Black webmail had 3: above-noted enquiry/request for info, a donation, and 1 web registration (possibly a duplication).

Dianne Renwick – database

• No report available as Dianne was not present.

David Fuller – website, Facebook – discussion of Members’ List

• Vandra Masemann agreed to provide D. Fuller with list of deceased MRBS members for updating the Members List.

Moved acceptance:     Vandra Masemann.    Seconded:  Evan Butchers.

7. Treasurer’s Report – Bob Watson

• Bob reported the remaining bank balance of $671.14, with no outstanding debits. (BobWatson/Volker Masemann moved that the actual number be made public.)

8. New Officers

Vandra Masemann reported as follows:

• New President = Evan J. Butchers
• New Vice-President and Secretary = Sandra J. Burk
• New Member at Large = Joyce Heighway
• Member at Large = Dianne Renwick
• Member at Large = Lois Maxwell
• Member at Large = Vicky Tsorlinis
• Member at Large = Adele Ashby.

Motion:  That the above-mentioned new Executive Committee be installed and that the retiring members be thanked for their 14 years of dedicated service to the MRBS.

Moved:  Vandra Masemann. Accepted.

9. Change in MRBS Meeting Dates

• MRBS meeting dates to be changed to the second Tuesday of every month.
• Archives Committee will meet the 2^nd and 4^th Wednesday of each month.

10. Any other Business

• Clarified that MRBS can solicit donations but cannot issue tax receipts.
• Fundraising issue is of concern, ie, new policy of TDSB, secured funding for archives in future.
• Sonya Munro’s Johnny Johnson Award still has $20,000. in the fund. Sonya Munro to write letter of intent/provide instructions to Nickie Lewis.

11. Motion to Adjourn

Moved by Adele.  The meeting ended at 9:07 p.m.