Meeting Minutes – July 2015
Malvern Red & Black Society
Executive Committee
7:00 p.m., 7 July 2015
Masemann residence, 226 Evelyn Avenue, Toronto
Present: Vandra Masemann (Chair), A. Ashby, D. Halliday, I. Hubel, Volker Masemann, L. Maxwell, R. Tennyson, R. Watson
Regrets: S. Burk, E. Butchers, D. Chadwick, D. Fuller, S. Munro
- Minutes of June 2 meeting
Acceptance of Minutes with minor correction moved by Adele, seconded by Bob. Accepted.
- Matters arising from the Minutes
Volker noted that the volunteer who is helping maintain the flower beds around the school is doing an excellent job.
- Announcements
There were no announcements.
- President’s Report – Vandra Masemann
Vandra noted that she had composed a letter of thanks to go to all donors. She felt that the gap between our receipt of funds and the sending of tax receipts is too long and that we should send thanks as soon as possible. Some minor changes were made to the draft.
- Vice President’s Report and plans for Musings – Adele Ashby
Adele noted that work on the fall 15 Musings had begun.
- Communications Reports –
Vandra Masemann – mail
Vandra reported that we had received 4 more donations since our last meeting.
Bob Watson – email, phone
Bob reported that there had been no phone calls or emails from the 40s since our last meeting. There was an inquiry about yearbooks from the 60s and 8 communications from the Red & Black account, 6 web registrations, 1 about a yearbook, and 1 about school rings.
Dianne Chadwick – database
In Dianne’s absence, Vandra reported that the database was being worked on.
David Fuller – website, Facebook
In David’s absence, there was no report.
- Treasurer’s Report – Bob Watson
Bob reported that there were no outstanding demands on our funds and that we would have sufficient funds to take up to the end of the calendar year but not beyond.
- Wrap-up on Sequester Project and Report on ReLeaf Day – Rod Tennyson
Rod reported that the ReLeaf |Day had been reasonable successful, especially given that we had had to shut down early as a result of inclement weather. We made $700, cleared $500 after expenses, and donated $300 to the Environment’s Club’s activities for the coming year.
- Malvern Military Tattoo Planning – Rod Tennyson
Rod provided an overview of the upcoming Malvern Military Tattoo, which will include 3 military bands, the Malvern Band and Choir, and outlined his plans for the accompanying narration. He reported that Tim Dacuik has agreed to set up a process whereby tickets can be purchased online.
- Ways to support Malvern – continuing discussion and planning
The discussion included the soliciting of advertising for a page in the upcoming Musings, which would also include quotes from letters received that provide positive feedback on MRBS projects and activities.
- Any Other Business
There was no other business.
- Motion to adjourn
Moved by Adele, seconded by Rod.
